---
id: KB-CO-011
url: https://app.codecontract.io/help/consigne/preparing-a-document-for-signature
idioma: en
categoria: consigne
subcategoria: enviar
audiencia: usuario
nivel: intermedio
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-CO-001, KB-CO-008, KB-CO-017]
citadoPor: [KB-PR-008, KB-CO-015]
enLaApp: https://app.codecontract.io/consigne
---

# Preparing a document for signature properly

_Where each signature goes, what each person fills in, and why checking first saves voiding later._

**Responde a:** place the signature field in the pdf · have the signer fill in a field · prepare a contract for signing · signature and date fields

Almost every request that has to be voided did not fail at signing: it failed at preparation. Five minutes of checking beforehand avoids the awkward conversation afterwards.

**En corto**

- Each signer has their own spot: two signatures in one place collide.
- Anything the signer must fill in should be their field, not a blank space.
- The system sets the date; do not leave it to be written by hand.

## The four kinds of field

| Field | Filled by | When to use it |
| --- | --- | --- |
| Signature | The signer | Always, one per person |
| Date | The system | Never by hand: a date written by the signer does not prove when they signed |
| Signer's detail | The signer | ID number, job title, an account number you do not hold |
| Your detail | You, when preparing | Amount, reference, anything you already know |

## The five-minute check

1. **Confirm there are as many signature fields as signers, each in its own place.**
2. **Read the document through once, not diagonally. Wrong amounts show up here.**
3. **Look at the preview exactly as the signer will see it.**
4. **If it is more than twenty sends, send one to yourself first.**

> [!IMPORTANT]
> A document with the wrong amount signed by two hundred people is not fixed by voiding: it has to be resent with an explanation. The five minutes beforehand are worth more than any feature afterwards.

> [!WARNING]
> Do not add fields the signer cannot complete. Asking for a detail they do not have to hand is the surest way to have them abandon the document.

**Can I move a field after sending?**

If nobody has signed, yes, by resending. After that, no.

**Can it be signed on more than one page?**

Yes, as many times as you place signature fields.

**What about annexes?**

The whole thing is signed; annexes go inside the same document.

## Ejemplos

**A company is about to send 180 amendments with a personalised amount.**

- Sends one to themselves first
- Checks the amount renders correctly and the signature sits where it should
- Sends all 180

→ None have to be voided, unlike the previous round where 180 were voided over one misplaced field.

**It is sent without placing the signature fields.**

- Places them before sending

→ The signer knows where to sign without asking.

**Two signers sign in the same place.**

- Assigns a field to each

→ Each signature is identified.

**The signer needs to fill in a value.**

- Adds the corresponding field

→ The value arrives with the signature rather than in a separate email.

**The document has a typo that shows up at signing.**

- Reviews it fully before sending

→ Cancelling and resending is avoided.

**The PDF has blank pages at the end.**

- Cleans the document before sending

→ The signer does not wonder whether something is missing.