---
id: KB-CR-003
url: https://app.codecontract.io/help/use-cases-by-role/human-resources
idioma: en
categoria: casos-por-rol
subcategoria: rrhh
audiencia: usuario
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-CO-001, KB-CO-002, KB-TL-001, KB-CR-009]
citadoPor: [KB-CR-012, KB-CR-016]
enLaApp: https://app.codecontract.io/consigne/new
---

# Human resources: contracts, onboarding and signed policies

_Sign the contract before day one, collect what is missing and keep training current._

**Responde a:** sign employment contracts remotely · employee onboarding documentation · how to collect signatures on internal policy from all staff · track expired mandatory training · HR software for document signing

An onboarding is two things at once: papers the company has to get signed, and papers the person has to provide. They travel in opposite directions, which is why they usually live in two different places — and why something is always missing on Monday.

**En corto**

- The contract is signed remotely before day one, with proof of who signed.
- The documents the person provides are requested in the same circuit.
- Internal policies are signed in bulk, with an individual record for each.
- Mandatory training warns before it expires.

## What goes out to the person

Contract, annexes, data protection notice, code of ethics, confidentiality agreement, equipment handover. All of it can go in a single signature request with several documents, so the person signs it in one sitting instead of receiving five emails.

> [!NOTE]
> The contract is worth an advanced signature with an SMS code: it is the document most likely to end up disputed, and the hardest to defend without mobile verification.

## What comes from the person

- Identity document and social security number.
- Qualification or licence if the role requires one.
- Background check where the role legally requires it.
- Bank details and tax withholding form.
- Medical clearance, where applicable.

## Internal policies, and why the dates matter

When you have to demonstrate that someone knew the code of ethics or the systems usage policy, what counts is the date they accepted it and the proof it was that person. An email saying "policy attached" does not demonstrate it; a signature with its record does.

## Training that expires

Health and safety, food handling, data protection, working at height: most have a validity period. Recorded with their expiry date, the alert arrives before the person loses their authorisation — which in an inspection reads as non-compliance.

## Frequently asked questions

**Does it work for offboarding as well as onboarding?**

Yes, and it is often forgotten: final settlement, equipment return, confidentiality reminder. Same circuit, other direction.

**Can I send one policy to the whole workforce at once?**

Yes, in batches. Each person gets their own link and their individual signature is recorded with its date, which is what you need if it is ever questioned.

**Does the employee need an account?**

No. They sign from their phone with their own link, without registering.

**How do I keep the history of a ten-year employee?**

Every signed document and every training record is dated inside their file, so the full sequence is available without digging through old emails.

## Ejemplos

**A company is onboarding eight people on the same Monday and needs every contract signed beforehand.**

- Sends one signature request per person with contract, annexes and policies together
- Sets advanced signature on the contract and an automatic reminder after 24 hours
- Requests the documents each person must provide in parallel

→ By Friday all eight are signed and the paperwork is complete, with nothing printed and nobody phoned.

**A contract is signed on the first day of work.**

- Sends it for signature before the start date

→ Onboarding starts complete.

**A policy is emailed and nobody signs it.**

- Sends it for signature and tracks the status

→ You see who is outstanding without asking.

**A worker's documentation expires.**

- Records expiries per person

→ The warning arrives before it bites.

**Ten people are hired for a campaign.**

- Launches the same process to all ten

→ Bulk onboarding does not consume the week.

**Somebody leaves and their documentation is half done.**

- Closes the file when processing the departure

→ The history ends complete.