---
id: KB-CS-006
url: https://app.codecontract.io/help/construction/site-access-control-by-paperwork
idioma: en
categoria: sector-construccion
subcategoria: obracivil
audiencia: usuario
nivel: intermedio
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-CS-002, KB-CF-002]
citadoPor: [KB-CS-015, KB-CS-016, KB-CS-017, KB-CN-001, KB-CS-029, KB-IU-005, KB-CN-005, KB-CN-007, KB-CS-039, KB-CN-014]
---

# Keeping unqualified people off site

_Tie site access to paperwork, and let the system keep count._

**Responde a:** site access control documentation · contractor safety coordination · worker without training on site · construction subcontractor paperwork

On site the problem is not having the paperwork: it is that the person on the scaffold today is one of the people who have it. Between those two things sits a list somebody updates by hand, and that is where it breaks.

**En corto**

- Status is calculated per person, not per company.
- Lapsed training removes that person from the list without anyone checking.
- The site manager checks from a phone, at the gate.

## How to set it up

1. **One case per subcontractor, with their workers as participants.**
2. **Company documents in one phase; each person's in their own.**
3. **Whatever expires — training, medicals, insurance — marked as such.**
4. **The site manager checks the cleared list before opening the gate.**

> [!IMPORTANT]
> Someone entering without current training is not an administrative breach: it is the person who gets hurt and the liability that follows. This is the case where the list has to be genuinely right.

## What changes versus a spreadsheet

| With a spreadsheet | With a case |
| --- | --- |
| Somebody updates the list | Status recalculates itself |
| Expiries are checked when someone remembers | They warn before lapsing |
| The site manager phones the office | Checks it on a phone |
| At an inspection, you search | You show |

> [!NOTE]
> Setting training to warn 60 days out leaves time to arrange a course. Fifteen does not, and the person stays off site until they have done it.

**What about self-employed contractors?**

The same: a participant with their own documents.

**Does it serve for contractor safety coordination?**

It is exactly the file you have to produce for it.

**Can I give the safety coordinator access?**

Yes, read-only and scoped to that site.

## Ejemplos

**A site with nine subcontractors and a hundred and twenty workers tracks it in a spreadsheet.**

- Moves each subcontractor to a case with their workers
- Marks training and medicals as expiring

→ The site manager checks at the gate, and the next inspection finds no worker without current paperwork.

**Entry is authorised by looking at an out-of-date folder.**

- Checks the status in the moment

→ The decision uses today's data.

**Somebody not on the list comes in.**

- Checks per person before authorising

→ What comes through the gate is what was checked.

**The authorised list is on paper in the site hut.**

- Checks it from a phone at the gate

→ The control works where the gate is.

**A document expires and nobody withdraws the authorisation.**

- Lets the expiry withdraw it

→ Access reflects the real situation.

**The client asks who came in on a specific day.**

- Checks the record of authorised access

→ You answer using that day's date.