---
id: KB-CS-013
url: https://app.codecontract.io/help/use-cases-by-sector/permission-slips-from-families
idioma: en
categoria: casos-por-sector
subcategoria: educacion
audiencia: usuario
nivel: basico
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-CF-004, KB-CS-012]
citadoPor: [KB-CS-040]
---

# Permission slips from families

_Trips, image rights and enrolments: signing with hundreds of families at once._

**Responde a:** trip permission slip · student image rights consent · enrolment signed by parents · collecting school permissions

The pattern is always the same: two hundred families have to sign something before a date, and the ones missing have to be phoned the day before. It is the case where automating the chasing gives back the most time.

## The three types and what changes in each

| Document | What matters | Typical window |
| --- | --- | --- |
| Trip or outing | That all are in before departure | Two weeks |
| Image rights consent | That it can be withdrawn later | At enrolment |
| Enrolment | Identity of whoever signs | Enrolment period |

> [!IMPORTANT]
> Image rights consent for a minor is not just another form. It has to be withdrawable at any time, and that withdrawal has to reach whoever publishes the photos — filing it is not enough. If you are unsure how it applies in your case, ask before publishing anything.

## What makes them arrive on time

**En corto**

- Send two weeks ahead and remind at days 3, 7 and 12.
- SMS for families who do not read email, and there are many.
- See who is missing as a list, rather than cross-checking by hand.

> [!WARNING]
> Do not send the permission to the school's general address or to a group: it has to reach whoever holds legal responsibility for the child, and the record has to show who signed.

> [!NOTE]
> The list of who is missing saves the most time. Going from "phone everyone just in case" to "phone these six" turns an afternoon into twenty minutes.

**Can both parents sign?**

Yes, by adding both as signers if your situation requires it.

**What about families without a phone or email?**

There will always be a paper remainder; the aim is to shrink it, not eliminate it.

**Can it be reused each year?**

Yes, as a template: change the date and the list.

## Ejemplos

**A school chases 210 trip permissions and phones dozens of families the night before.**

- Sends two weeks ahead with automatic reminders
- SMS to families without email

→ The day before, six are missing instead of forty, and they take twenty minutes.

**A school sends excursion consent forms home in schoolbags and by Friday thirty are missing.**

- Sends the consent for signature from a phone
- Checks who is missing without recounting papers
- Chases only those who have not signed

→ By Friday you know exactly who is missing and you phone thirty families instead of two hundred.

**A family says they never received the form.**

- Checks the send and open dates

→ It is on record when it was delivered.

**It is signed on paper and lost in a schoolbag.**

- Signs from a phone with nothing printed

→ The consent arrives even if everything else is lost.

**Separated parents both sign and nobody checks.**

- Records who must sign in each case

→ The consent is valid for what is needed.

**The consent arrives on the day of the trip.**

- Sends in advance and chases automatically

→ The day of the trip is not spent collecting signatures.

**Family data is handled with no access control.**

- Limits who sees pupil files

→ Sensitive material stays where it should.

**Every year the list and the send are rebuilt.**

- Saves the process as a template

→ Next year costs minutes.