---
id: KB-CS-019
url: https://app.codecontract.io/help/food-and-beverage/food-distribution-and-hospitality
idioma: en
categoria: sector-alimentacion
subcategoria: distribucion
audiencia: usuario
nivel: intermedio
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-CS-018, KB-CS-008, KB-AL-020, KB-LG-026]
citadoPor: [KB-CS-028, KB-AL-003, KB-AL-012]
---

# Food distribution and hospitality

_Many small suppliers, high staff turnover, and an inspection that can arrive any day._

**Responde a:** restaurant supplier documentation · food handler training records · health inspection what documents · food distributor traceability

Here the problem is not documentary volume per supplier — usually little — but the number of suppliers and staff turnover. A restaurant with thirty suppliers and fifteen new hires a year cannot run this from a folder.

## What gets controlled, and with what

| What | Module | Frequency |
| --- | --- | --- |
| Health registration and data sheets per supplier | Trackline | At onboarding and annual renewal |
| Food handler training per person | Trackline | At onboarding, and it expires |
| Staff contracts and amendments | Consigne | With every hire |
| Temperature and control records | SmartCheck | Periodic certification of the register |

> [!IMPORTANT]
> Food handler training attaches to the person, not the role. With this sector's turnover it is the control that fails most: someone starts on Friday and works three weeks with nobody checking. Marking it as blocking at onboarding is what prevents it.

## Frameworks cited

Food hygiene and self-control systems, food handler training, allergen information for consumers, and traceability upstream and downstream. Specific requirements vary by region and establishment type; confirm with your adviser or the relevant health authority.

> [!WARNING]
> At an inspection, what counts is not only holding the paperwork: it is being able to show it there and then. A perfect archive in an office twenty kilometres away is no use when the inspector is in the kitchen.

> [!NOTE]
> With many small suppliers the channel matters: plenty do not read email. SMS is what turns a two-week request into a two-day one.

**Can I check it from a phone on the premises?**

Yes, and that is precisely the use case: showing on the spot.

**What about very small suppliers with nothing?**

The case at least proves it was requested, with dates.

**Does it work across several sites?**

One team per site, with staff documentation kept separate.

## Ejemplos

**A six-restaurant chain does not know which staff have current training.**

- One case per person with training marked as blocking
- 60-day warning

→ The manager checks from a phone before putting anyone on a shift.

**A small supplier never sends their documentation.**

- Asks for little, with an easy place to upload it

→ Response rates rise without more chasing.

**New staff arrive every season.**

- Checks per person what is missing before they start

→ Onboarding is not discovered incomplete on day one.

**An inspection turns up unannounced.**

- Keeps the file accessible from a phone

→ It is shown there and then rather than the next day.

**Each site keeps its own papers separately.**

- Gathers documentation in one place

→ The answer does not depend on which site is asked.

**A supplier changes and nobody reviews their documentation.**

- Launches the onboarding process on the first order

→ No supplier gets in without a file.