---
id: KB-DI-012
url: https://app.codecontract.io/help/documents-and-ai/photos-taken-on-a-phone-at-work
idioma: en
categoria: documentos-ia
subcategoria: subir
audiencia: usuario
nivel: basico
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-DI-007, KB-DI-002]
citadoPor: [KB-DI-014, KB-CF-019]
---

# Photos taken on a phone at work

_The delivery note, the meter, the damage, the plate: when a photo is a document and when it is a memento._

**Responde a:** upload phone photos to a file · photographing a delivery note instead of scanning · do phone photos count as documents · taking site photos so they are not lost

Most field documentation is born as a phone photo: the signed delivery note, a meter reading, damage to goods, the state of an installation. The problem is not photo quality: it is that it stays in one person's camera roll.

## When a photo is a document

| It is a document when… | It is just a photo when… |
| --- | --- |
| It is in the file it belongs to | It is in someone's gallery |
| You know who took it and when | It only has the phone's metadata |
| It can be found by what it shows | It is called IMG_4821 |
| And someone else can see it | Only the person who took it has it |

> [!IMPORTANT]
> The fourth decides. A photo that exists only on a phone is lost with that phone, and lost with that person when they change jobs. The work happened, but no evidence remains.

## How to make them count

1. **Upload it at the moment, from the phone** — To the right file. Ten seconds then are worth more than half an hour later.
2. **Have it read, if it contains text** — A photographed and read delivery note is searchable by number or supplier; unread, it is not.
3. **Frame the whole document** — The commonest failure: cropping an edge and losing the stamp, date or signature.
4. **And certify what could end in dispute** — Damage, delivery condition, readings. A provable date is worth a lot there.

> [!WARNING]
> The angled photo with a shadow across it is the hardest to read, and it is usually the delivery note you will need in six months. Straight on, well lit, without your own shadow: that is half the result.

## What is always worth photographing

**En corto**

- Anything signed on paper because there was no alternative.
- The state of something before and after handling it.
- Readings, meters and rating plates.
- And anything handed to you in person that will not arrive another way.

> [!NOTE]
> If there is no signal, take the photo anyway and upload on the way out. What does not work is leaving the upload for the office: that is where it gets lost.

**Do phone photos take much space?**

Less than a maximum-resolution scan, and well within the upload limit.

**Can I upload several at once?**

Yes, and for a day in the field that is normal.

**Does a photo count as evidence?**

It depends what accompanies it: provable date, author and context. A photo alone is worth little.

## Ejemplos

**A technician keeps photos of every job on his phone.**

- Uploads them to each job's file at the moment

→ When a client complains six months later, the photo is where it should be, with a date.

**The photo is taken holding the document and comes out blurred.**

- Rests the document before shooting

→ Reading works first time.

**The photo is taken against the light in a warehouse.**

- Moves to find even lighting

→ The text comes out legible.

**The photos stay in the phone's camera roll.**

- Uploads them to the file at the moment

→ The record does not depend on the handset.

**Photos are taken in a rush and a page is missing.**

- Checks all of them are there before leaving

→ No return trip is needed.

**The photo is large and the upload fails.**

- Uploads on a stable connection or reduces the size

→ The upload completes.