---
id: KB-ET-006
url: https://app.codecontract.io/help/your-workspace/searching-and-actually-finding
idioma: en
categoria: espacio-de-trabajo
subcategoria: contactos
audiencia: usuario
nivel: intermedio
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-ET-004, KB-MA-002]
citadoPor: [KB-PR-007, KB-TD-005, KB-TD-007, KB-TD-010, KB-ET-015]
---

# Searching and actually finding

_Search by what the document says, not by where you think you filed it._

**Responde a:** i cannot find a document · search inside pdf content · search by tax id or registration · filter documents by date

Most people search by navigating: they open the folder they think they remember and work down. It is slow and it fails exactly when someone else filed it. Searching by what the document says always works.

**En corto**

- It searches inside documents, not only their names.
- Accents and capitals make no difference.
- A tax ID, a registration number or a policy number is the best possible search.

## What to search for to find it sooner

| Instead of… | Search… |
| --- | --- |
| "contract" | The company name or its tax ID |
| "insurance 2024" | The policy number |
| "the one for that site" | The site address |
| "what Juan sent" | What the document says; the sender is a filter, not a search |

## When too many results come back

Filter by date, document type or owner. It is faster than refining the search with more words, which usually yields nothing at all.

> [!NOTE]
> If you search for something three times in a week, it is not a search problem: that document deserves to be linked from where you work.

> [!WARNING]
> You only find what you can see. If a colleague swears they uploaded something and it does not appear for you, check permissions before searching harder.

**Does it search inside scanned documents?**

Yes, if they were read on upload.

**Can I search by an extracted value?**

Yes, and it is the most precise: expiry dates, amounts, identifiers.

**Will it find things if I type without accents?**

Yes, and with or without capitals.

## Ejemplos

**Someone needs a supplier's insurance and does not know who filed it.**

- Searches the supplier's tax ID

→ Their four documents come up, insurance included, without opening a single folder.

**A search by file name returns nothing.**

- Searches by something the content says

→ Finding stops depending on what it was called.

**The search returns hundreds of results.**

- Filters by file, date or type

→ You reach the specific one.

**A document exists and one person cannot see it.**

- Checks whether they have access to that file

→ A search fault is ruled out.

**A field is searched for and it was never extracted.**

- Adds that field to the extraction

→ Search finds what is needed.

**Old scans do not appear in searches.**

- Checks whether they were processed on upload

→ The history becomes searchable.