---
id: KB-GL-002
url: https://app.codecontract.io/help/glossary/the-words-in-our-notices
idioma: en
categoria: glosario
audiencia: usuario
nivel: intermedio
actualizado: 2026-08-13
tambienEn: [es, de, zh, fr, pt]
relacionados: [KB-GL-001, KB-PS-004]
citadoPor: [KB-CO-013, KB-PS-007]
---

# The words you will see in a notice

_What each term means if you received one of our emails and are not a customer._

**Responde a:** what is a code contract case · what does pending request mean · they are asking me for documents what is this · what is a phase in a process

If you have landed here it is probably because you received an email asking you for something and want to know what each word means before clicking anything. That is sensible. Here is what they mean.

**Case** — Everything that has to be gathered about one matter: your documents, who asked for them and when they arrived. A folder, digitally.

**Request** — One specific thing you are being asked for. A case holds several.

**Phase** — A block of requests that go together. The next opens when the previous finishes, so you are not asked twelve things at once.

**Participant** — Each person being asked for something. You are one of them.

**Mandatory** — Without it, the matter cannot proceed. Anything not marked so can be left if you do not have it.

**Signer** — Whoever has to sign a document. No account is needed to be one.

**Evidence** — The record of when you opened it, how your identity was checked and when you signed. It travels inside your copy.

**Seal** — A mark that lets anyone check later that the document has not changed since.

**Expiry** — The date from which a document stops counting and a new one is needed.

> [!WARNING]
> None of these words implies you have agreed to anything. Receiving a request does not oblige you: you can read what is being asked and decide.

> [!NOTE]
> If the email you received does not add up — you do not know the sender, or you were expecting nothing — do not click and ask the company directly through a channel you already knew.

**Do I have to register to reply?**

No. The link takes you straight to your part.

**Can other companies see my documents?**

No. Only whoever asked you for them.

**Can I tell who is asking?**

Yes, it appears in the notice itself and on the page the link opens.

## Ejemplos

**A self-employed contractor gets an email from a builder asking for "the phase 1 documentation".**

- Checks here what a phase is
- Understands it is three documents, not the whole file

→ Replies the same day instead of leaving it because they did not know what it meant.

**A notice mentions «file» and the recipient thinks it means court proceedings.**

- Looks the term up on this page

→ It becomes clear it means everything being requested of them.

**Somebody receives a request and does not know whether it is mandatory.**

- Checks what the notice's statuses mean

→ They tell required from optional without asking.

**A sole trader fears being asked to register for something.**

- Checks the difference between participant and user

→ They reply through the link without registering.

**The notice mentions «validity» and the recipient does not know which date to check.**

- Looks up the term and checks their document

→ They send a valid document first time.

**A reminder arrives and it seems everything was already sent.**

- Checks what an open phase means

→ They see exactly what is missing instead of resending everything.