---
id: KB-NO-013
url: https://app.codecontract.io/help/regulation/sending-workers-to-another-country
idioma: en
categoria: normativa
subcategoria: cadena
audiencia: usuario
nivel: avanzado
actualizado: 2026-08-13
tambienEn: [es]
relacionados: [KB-NO-004, KB-CN-005]
citadoPor: [KB-LE-018, KB-NO-023]
---

# Sending workers to another country

_An installation, a site or a service abroad: documentation travels with the person, and ahead of them._

**Responde a:** posting workers abroad documentation · prior posting declaration · posted worker requirements · overseas installation paperwork

Sending three people abroad to install something for two weeks looks like a logistics matter, and it is mostly a documentary one. Some obligations must be met **before** they leave, and an inspection at destination may ask on site for papers that sit in your office.

## What is usually required

| Document | When | Where it must be |
| --- | --- | --- |
| Prior posting declaration | Before departure | Filed at destination |
| Applicable social security legislation document | Before departure | With the person |
| Contract and applicable terms | Before departure | Accessible, often translated |
| Role training and fitness | Valid on those days | With the person |
| And a reachable representative | During the posting | Designated in writing |

> [!IMPORTANT]
> The last row surprises most: many countries require designating someone reachable during the posting, and "call head office" does not satisfy it. It is a formal requirement met with a name and a contact, and almost nobody prepares it.

## Why it gets complicated in practice

1. **Requirements vary by country** — And by sector. What worked in one does not work in the next.
2. **They change without notice** — What you did two years ago may be out of date.
3. **Documentation is requested on site** — On a site, to an inspector, with a phone as the only tool.
4. **And it must be provable afterwards** — Sometimes months later, once the posting has ended.

> [!WARNING]
> The expensive mistake is preparing the posting with documentation in a folder on an office computer. If the inspector asks at destination and the person cannot show anything from their phone, the result is the same as not having it.

## How to organise it

**En corto**

- One file per posting, not per person or per project.
- With who travels, their documents valid on those days, and the filed declaration.
- Accessible from the traveller's phone.
- And kept afterwards, with dates on everything.

> [!NOTE]
> The same applies in reverse: if you host workers from a foreign company at your premises, you will need to be able to evidence that you checked their documentation.

**Does it apply to a two-day trip?**

It depends on the country and the work; many do not distinguish by duration.

**What if they are self-employed rather than staff?**

The documents change, not the obligation to evidence it.

**Who should know the requirements?**

A specific person in your company; delegating it entirely to the destination client does not exempt you.

## Ejemplos

**A company sends three installers abroad with the paperwork left at the office.**

- Opens a per-posting file accessible from a phone
- Designates the reachable representative in writing

→ The inspection at destination is resolved on site and there is a record for afterwards.

**Who travels is decided the week before.**

- Checks per person what documentation is current

→ The trip is not discovered blocked at the airport.

**The documentation travels with the person on paper.**

- Also keeps it accessible from a phone

→ A lost paper stops halting the work.

**Somebody changes at the last minute.**

- Keeps more people current than actually travel

→ The change is resolved by picking somebody who can go.

**The destination client asks for different papers.**

- Asks for the list before preparing anything

→ You prepare what they ask for there, not what applies here.

**Nobody knows what expires before the trip.**

- Warns about expiries in advance

→ Renewals happen before travelling.