Food and beverage
Farms and livestock holdings
Field records, treatments and seasons: lots of temporary staff and one inspection a year.
A farm concentrates its paperwork in two moments: the season, when many people arrive at once and briefly, and the audit or inspection, when you have to show what was done all year.
The three modules
| What | Module | When |
|---|---|---|
| Onboarding seasonal workers | Trackline + Consigne | In days, for many people at once |
| Input supplier documentation | Trackline | At onboarding and renewal |
| Treatment and field operation records | SmartCheck | Periodic certification of the record book |
Important
The farm record book is the document asked for at inspection and at certification audits, and its value depends on it not having been filled in after the fact. Certifying it periodically — at each month or season close — is what turns it into a record that cannot be argued with.
What makes the season hard
This is where SMS stops being an extra: many of those workers do not read email, and an email request goes unopened until the season ends.
Frameworks cited
Primary production hygiene and traceability, plant protection product use and its records, seasonal labour conditions, and the farm certification schemes retailers require. What applies to your crop and region is confirmed by your adviser or certification body.
Watch out
Applicator licences and training expire, and belong to the person. With seasonal turnover it is where control fails most: someone starts on Monday and applies a treatment on Tuesday with nobody having checked.
Worth knowing
Saving the seasonal onboarding as a template turns the next one into hours. The list changes, the process does not.
›Can forty people be onboarded at once?
Yes, as a batch send with the list.
›What about people without a phone or email?
A paper remainder will persist; the aim is to shrink it.
›Does it serve for a certification audit?
It is what gets shown: dated records that were not filled in afterwards.
A real case
The situation
A farm takes on 60 seasonal workers in a week and signs contracts on paper the same day.
What you do
- Sends contracts and paperwork as a batch, with SMS
- Marks training and medicals as blocking
What you get
Nobody starts without current mandatory items, and onboarding drops from a week to two days.
The situation
The field record is filled in at season end from memory.
What you do
- Records at the moment, from a phone
What you get
The data is exact rather than reconstructed.
The situation
Temporary staff arrive every season.
What you do
- Checks per person what is missing before they start
What you get
Onboarding is resolved before day one.
The situation
A client asks about a consignment from months ago.
What you do
- Checks what was recorded on that date
What you get
There is an answer instead of an estimate.
The situation
Treatments are noted on paper that gets wet.
What you do
- Captures the note at the moment
What you get
The record outlives the field.
The situation
The annual inspection arrives and half the season is missing.
What you do
- Reviews the file before it lands
What you get
The gaps close with time to spare.
This article answers
- digital field record
- seasonal worker documentation
- plant protection treatment records
- farm certification documentation