Manufacturing
Renewables and energy efficiency
Subsidised projects, many subcontractors, and a claim submitted months later.
A renewables project combines two things already hard on their own: construction with subcontractors, and a grant claim submitted when the work finished months ago and nobody remembers the detail.
The three layers
| Layer | Module | When it is needed |
|---|---|---|
| Subcontractors and their documentation | Trackline | During the works |
| Contract and client sign-offs | Consigne | At start and handover |
| Evidence of execution | SmartCheck | During, not at claim time |
Important
A grant claim is prepared during the works or not at all. Photos, delivery notes and certificates gathered afterwards have two problems: half are missing, and what exists has no reliable date. Certifying as it happens costs minutes; reconstructing later costs weeks and sometimes cannot be done.
Frameworks cited
Electrical and installation regulations, commissioning and registration requirements before the competent authority, the conditions of each grant call, and — where there are works — contractor safety coordination. Justification requirements are set by each call; read it at the start, not at the end.
Watch out
Grant calls tend to require documentation in very specific formats, on deadlines that are not extended. Losing a grant over a piece of paper is the most expensive way to learn this.
Worth knowing
If you run many similar projects, the claim is nearly identical each time. Built as a process, it fills itself in as the work progresses.
›Can I give the client access during the works?
Yes, read-only and scoped to their project.
›What about the evidence the call requires?
Certify it as it happens, not at the end.
›Does it work across several sites?
One case per project, with its subcontractors inside.
A real case
The situation
An installer loses part of a grant for lack of execution evidence.
What you do
- Certifies photos and delivery notes during the works
- Builds the claim as a process from the start
What you get
The next project reaches claim time with everything gathered and dated, with nothing reconstructed.
The situation
An installation's documentation scatters after commissioning.
What you do
- Gathers it into the installation's file
What you get
Whoever maintains it finds what went in.
The situation
Calendar inspections get forgotten.
What you do
- Warns about each due date in advance
What you get
The calendar keeps itself.
The situation
The client asks you to evidence a period's output.
What you do
- Checks the records for that date
What you get
You answer from the archive.
The situation
A component is replaced and the documentation stays the same.
What you do
- Updates the file with every change
What you get
The paper describes what is installed.
The situation
A grant asks you to evidence the installation years later.
What you do
- Keeps the complete file with its date
What you get
The claim comes from the archive.
This article answers
- grant justification documentation
- solar installation documentation
- subcontractors on renewable projects
- installation certificate and commissioning