Your workspace
Letting your team join by email domain
Anyone with a company email joins without an invitation. And why that has a limit.
With twenty people, inviting one by one is a chore. With two hundred, it is a task nobody finishes. The alternative is authorising your domain: anyone registering with a company email joins directly.
How to enable it
- 1
Go to Settings → Organisation.
- 2
Enter your email domain.
- 3
Tick that joining by domain is allowed.
Important
It only works with your own domain. It cannot be enabled with gmail.com, hotmail.com or any other free email, and that is blocked deliberately: authorising gmail.com would mean anyone in the world with a Gmail account joins your organisation. That is a hole, not a limitation.
What to decide first
| Question | Why it matters |
|---|---|
| Should everyone with a company email join? | In some companies yes; in others whole departments have no business here |
| With what permissions? | Joining is not the same as joining as an administrator |
| What happens when someone leaves? | If their email is deactivated they can no longer join; if not, they still can |
Watch out
This does not replace removing leavers. If your company keeps email active for a while after departure, that person can still get in. Removal is done the same way.
Worth knowing
If you have corporate sign-in, this is redundant: there, who gets in and who stops is decided by your identity system, which is more precise.
›Can I have several domains?
The authorised domain is one; for multi-brand cases, ask.
›Do they join as administrators?
No. They join with the basics and permissions are adjusted afterwards.
›Can I disable it later?
Yes, and those already in stay; new people stop joining.
A real case
The situation
A 180-person company wants everyone able to look things up without individual invitations.
What you do
- Authorises its corporate domain
- Sets the joining profile to read-only
What you get
People join by themselves and broader permissions are granted by hand, which are few.
The situation
Each joiner is invited by hand, one by one.
What you do
- Allows entry by corporate domain
What you get
Onboarding stops being a manual formality.
The situation
Somebody from a similar but unrelated domain gets in.
What you do
- Checks which domains are allowed
What you get
Only the right people get in.
The situation
A supplier with an address on the same domain gets in unintentionally.
What you do
- Reviews the domain before enabling it
What you get
The door opens to the right people.
The situation
Somebody joins and nobody assigns them permissions.
What you do
- Defines the default role
What you get
Whoever joins can work without waiting.
The situation
It is switched off and some users already came in that way.
What you do
- Reviews who came in through it
What you get
The change leaves no gaps.
This article answers
- let employees join the organisation automatically
- automatic signup by email domain
- i do not want to invite one by one
- domain-based auto-join