Getting started
What Code Contract is and what it is for
Three modules on one foundation: request documents, sign them and certify them as evidence.
Code Contract is a platform for handling the documents that come in and out of your company whenever somebody else is involved: a supplier who owes you a certificate, a client who has to sign a contract, an inspector who in two years' time will ask you to prove you held a document on a specific date.
The problem it solves
Most companies do all of this with three tools that do not talk to each other: email to ask, a signing service to sign, and a shared folder to store. It works until somebody asks "did the supplier ever send that certificate?" and you have to dig through an inbox — or until you have to prove to a third party that a document existed on a given date, and all you have is a file with a modification date anyone could change.
Code Contract puts the three together in one place and, more importantly, leaves a trail of every step: who asked for what, when they were chased, when they replied, what they sent and what was done with it.
The three modules
| Module | What it does | A typical case |
|---|---|---|
| Trackline | Requests documents and data from other people, chases them if they go quiet, reads what arrives and organises the case into phases | Onboarding a supplier by asking for six different documents |
| Consigne | Sends a document for signature, tracks who has signed and produces a signed PDF with its legal evidence | Getting a new hire to sign their contract before they start |
| SmartCheck | Seals whatever you give it with a date that can be demonstrated and can no longer be altered | Keeping quality records for next year's audit |
How the pieces fit
The difference between the three is who acts. In Trackline the ball is in someone else's court: you ask and wait. Consigne also goes outward, but what you are waiting for is a signature, not a file. In SmartCheck nobody else is involved: you upload something of yours and leave it sealed.
Worth knowing
If you have to pick a starting point, start with Trackline: it removes the most manual work from day one, because chasing documents is what eats the most time.
What people outside your company need
Nothing. No account, no password, nothing to install. Each person gets their own link, opens it on a phone or a computer, does their bit — upload a file, fill in some data, sign — and that is it. That is deliberate: most of the time the person who owes you a document is not going to sign up for a tool they have never heard of.
Frequently asked questions
›Do I have to use all three modules?
No. They are independent and can be bought and used separately. They share the platform foundation, so if you add another one later, your contacts, folders and team are already there.
›Does the person I ask for a document need an account?
No. They get their own link by email, SMS or WhatsApp and upload what you asked for without registering anywhere.
›How is this different from a shared folder?
A folder stores files. Code Contract also asks for what is missing, chases it if it does not arrive, reads what does arrive, and records every step with a date. When someone asks what happened, there is a logged answer instead of a reconstruction from emails.
›What happens if I stop using the platform?
Documents signed with Consigne are ordinary PDFs with the signature and seal inside: they validate in any reader without depending on us. And you can export your data whenever you want.
›Which languages does it support?
The product covers Spanish, English, French and Portuguese. Notices sent to your contacts go out in their own language.
A real case
The situation
An accounting firm onboards a new client, needs six documents from them, needs the engagement letter signed, and needs to keep it all in case the tax authority asks four years from now.
What you do
- Trackline requests the six documents and chases only what is missing
- Consigne sends the engagement letter for signature
- SmartCheck closes the case with a demonstrable date
What you get
A complete case file, with the signature proven and a date that can be demonstrated to a third party without relying on anyone's word.
The situation
A contractor must prove to their client that every subcontractor was current on the day they entered the site.
What you do
- Trackline requests each subcontractor's documentation and warns about expiries
- SmartCheck seals each submission with its date
What you get
When the client asks about a specific date, the answer uses what applied that day rather than today.
The situation
A firm emails contracts for signature and never knows who has signed and who has not.
What you do
- Consigne sends each contract and shows each signer's status
- Reminders go out on their own until it is signed
What you get
What is outstanding is visible at a glance, without writing to ask whether anyone received it.
The situation
A company receives a hundred invoices a month and somebody keys them in one by one.
What you do
- The data is read from the document and stays attached to it
- Whatever the AI is unsure about is flagged for review
What you get
Keying becomes reviewing, and each figure stays tied to the document it came from.
The situation
A client calls an audit and two years of files scattered across folders and inboxes must be gathered.
What you do
- Everything requested, signed and sealed lives in one place
- Only what is relevant is shared, with a trail of who saw it
What you get
Preparation goes from weeks to an afternoon, and nothing extra is handed over.
The situation
A company wants to start with the most urgent thing rather than a six-month project.
What you do
- One module is used for one real process
- The other two are added when they are needed
What you get
Something is running in week one instead of a plan nobody has tried.
This article answers
- what is Code Contract
- what is Code Contract used for
- platform to request documents from suppliers
- alternative to chasing documents by email
- document management software with signature and traceability