SmartCheck
Certify evidence with a trusted date and immutability, and export it for audits.
Getting started with SmartCheck
- What certifying something meansStart hereBeing able to prove later that something existed and said this.
- Seal or sign? Which do I needStart hereThey get mixed up constantly and answer different questions: one says «this existed», the other «I accept this».
- What if I lose the original file?Going furtherWhat can still be proven without the file, and why it is best not to get there.
- What certifying does not solveGoing furtherFour things people expect from a seal that it does not provide, and what to use instead.
- Sealing today something from years agoGoing furtherYou can, and you should. But it proves you hold it like this today, not that it existed then — and that difference is everything.
- What SmartCheck is and how to certify a piece of evidenceUpload something and it is sealed with a demonstrable, immutable date, ready for when you are asked.
Certifying evidence
- What is worth certifyingGoing furtherCertifying everything is noise. These are the cases where it genuinely matters.
- Certifying photos of a site or a deliveryGoing furtherMaking the photo prove when it was taken, which is what always gets disputed.
- Certifying that you said what you saidGoing furtherWhen what needs proving is not a document but a notice.
- Certifying what a web page saidGoing furtherA price, a condition or a post that may be gone tomorrow.
- Certifying many things at onceGoing furtherA month-end, a photo campaign or a whole archive. What deserves a seal and what does not.
- Certifying an agreement made by emailGoing furtherWhat was agreed in an email thread exists. Whether it can be proven a year later is another matter.
- Certifying a stocktake or inventoryGoing furtherRecording what existed and in what condition on a specific date, which is what nobody can reconstruct later.
- Why certified items cannot be edited or deletedThe most repeated question, and why the answer is the feature rather than a bug.
Sharing and auditing
- Sending proof to someone outsideGoing furtherHow to send something certified so the other side can check it themselves.
- If verification says it does not matchGoing furtherIt is almost never fraud. The four real causes, by frequency.
- The public verification pageGoing furtherAnyone can check evidence of yours without asking you, and without you showing them the document.
- Keeping proof for many yearsAdvancedWhat it takes for it to still hold in ten years.
- Handing an evidence bundle to an expertAdvancedWhen what you kept separately has to travel together to a lawyer, an expert or a court, and arrive checkable.
- Sharing evidence with an auditorHow to show certified material to an outsider so they can verify it themselves.