SmartCheck
Sending proof to someone outside
How to send something certified so the other side can check it themselves.
Proof that can only be checked inside your own account is not much use: whoever needs to check it is always outside. So it is sent in a way they can verify without you.
- 1
Send the document and its receipt
Both together. The receipt is what allows verification without an account.
- 2
Tell them where to check
The public verification page. No sign-up required.
- 3
Let them do it
They upload the file and see whether it matches. If it depended on you showing them, it would not be worth the same.
For a lawyer or a court
Send the document, the receipt and a one-line note saying where it is verified. That is what avoids the argument about whether the file is the right one, which usually eats more time than the substance.
Watch out
Send the original file, not a printout or a photo of the screen. Reprinting a PDF changes it, and verification will then say it does not match — correctly.
›Can I send it by ordinary email?
Yes. The proof is in the file, not in how it travels.
›What if they open it on a phone?
Same: verification works in any browser.
›Do I find out they verified it?
Verifications are logged.
A real case
The situation
A client disputes the condition a machine was delivered in.
What you do
- Sends the certified photos from the delivery day and the receipt
- Points them to the verification page
What you get
The client checks for themselves that the photos are from that day and the dispute ends.
The situation
The proof is emailed with nothing else.
What you do
- Sends the document and its verification reference
What you get
The other side verifies for themselves.
The situation
The recipient does not know how to check it.
What you do
- Explains the step in two lines
What you get
Verification happens without phone calls.
The situation
Only the fingerprint is sent and the document is missing.
What you do
- Decides what to send according to the case
What you get
The recipient gets what they need.
The situation
The file is re-saved on forwarding and stops matching.
What you do
- Sends the original without opening or re-saving it
What you get
Verification comes out correct.
The situation
Evidence of sending is needed.
What you do
- Records the send in the file
What you get
The delivery is proved too.
This article answers
- send a certified document to a client
- let my lawyer verify the document
- share the proof with a third party
- send evidence to a court