Marta
How far what Marta sees reaches
It searches your organisation's material, not your user's. The difference matters more than it looks.
It is the first question anyone with responsibility asks: how far does it reach. And the answer matters because it is not the intuitive one — people assume it answers with «your stuff», when in fact it searches the organisation's.
Where the limits really are
| Limit | Exists | What it means |
|---|---|---|
| Your organisation | Yes, and it is the hard limit | It does not reach another company's, even with a shared supplier |
| Whatever is inside the organisation | That is where it searches | Including material that person would not open on their own |
| What you make up in the question | It does not fill in | If it is not stored, it does not know it |
| What was deleted | Out of reach | What was withdrawn does not come back by asking |
Important
That second point is the one to settle before opening it to the whole team: **asking is a way of searching, and it searches the organisation as a whole**. If some material should not be within everyone's reach, the control is where it lives and who has access to that part — not the hope that nobody asks about it. It is exactly the criterion you apply to a shared folder, applied to a conversation.
What you do about it, in practice
Watch out
There is another reach that surprises more, and it is that of instructions: **what is saved «for the whole organisation» changes other people's answers**. If someone states that reports should always follow a particular criterion, that applies too to whoever asks tomorrow without knowing the instruction exists. It is not a fault — it is what lets the assistant work the way the house works — but those instructions deserve an owner and a review, like any other shared setting.
How to check it for yourselves
- 1
Ask about something that only sits in one specific folder
Whether it turns up tells you more than any explanation.
- 2
Repeat the test with a lower-permission user
That shows where the real line sits in your account.
- 3
And review which instructions are saved for everyone
They pile up without anyone rereading them.
Worth knowing
What gets processed, what leaves your organisation and what can be switched off is a separate conversation, explained elsewhere. This is only about the reach of the search.
›Can it see another organisation's material?
No. That is the line that is not crossed.
›What if I delete a document?
It stops being available to answer with.
›Is there a record of what it is asked?
Yes, and it is worth knowing before asking anything.
A real case
The situation
A company wants to open the assistant to the whole team and hesitates over HR documents.
What you do
- Moves them to a restricted area first, then checks by asking
What you get
The reach of the answers matches the access it had already decided, not luck.
The situation
A file you have no access to is asked about.
What you do
- Checks the scope before relying on it
What you get
The answer is read knowing what it covers.
The situation
The answer looks incomplete.
What you do
- Checks which files it can see
What you get
The omission is explained.
The situation
It is expected to see documents from another organisation.
What you do
- Checks which one the question is coming from
What you get
The confusion clears.
The situation
A user sees more than they should in an answer.
What you do
- Reviews their permissions
What you get
The scope matches the role.
The situation
An answer is shared with somebody outside.
What you do
- Checks what information it contains
What you get
No more goes out than should.
This article answers
- can marta see every document
- can it see a document that is not mine
- do permissions affect what it answers
- what is the assistant's scope